How to prepare a webinar and read reports with an AI assistant
An AI assistant can prepare a webinar draft with its emails and a test, and build reports on no-shows, busiest days and your top event types. Emailing your whole list always needs your approval in bookme.
Before you start
- An AI app connected to bookme with View and manage access for Webinars and View access for Reports.
- Your plan’s webinar limits still apply.
Start the prepare a webinar command
In Claude pick the prepare a webinar command from the + menu; in Claude Code type / and pick the command that starts with mcp__bookme__. It creates a draft with an invitation and a reminder and sends you a test. Or write it yourself:
Prepare a webinar called Intro Session for next Thursday at 11 am. Draft an invitation and a reminder for one day before it starts. Show me the dates and the full text first and wait for my yes before you change anything.A webinar draft is a change to your own settings, so it is listed in Activity.
Check the test email
Ask the assistant to send the test email to you. Read it in your inbox before you go further:
Send me a test of the invitation. Do not send it to anyone else.Add people, within limits
The assistant can add people to a webinar. Adding up to 10 people asks you first, with the details shown before anything happens. Adding more than 10 waits for your approval in bookme. Your plan’s webinar limits still apply.
Approve emails to the whole list in bookme
Emailing the whole list is never done on the assistant’s word alone. The request waits on the AI Assistants page with the full email text and the people who receive it. Click Approve to send it, or Reject to drop it. Requests expire after 24 hours.
Approving sends real emails to your webinar list and they cannot be recalled. Read the text and the recipient list first.
Ask for reports
Reports are read-only, so the assistant can build them at any time. Try:
How many no-shows did I have last month, by event type?Which days and hours are busiest for my bookings, and which event types are my top three?The weekly review command summarizes last week in numbers (meetings, no-shows, busiest times) and the week ahead.
Tips
- Ask the assistant to show you the webinar page and the email text before you approve anything that reaches the list.
- Reports only read your data. The assistant cannot change anything through them.
- bookme webinar limits depend on your plan. See the guide on webinar limits.
If something goes wrong
The assistant says my email is waiting for approval.
The assistant cannot add more people.
Related how-to guides
Still stuck? We’re happy to help.
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