Booking a Meeting

Booking a meeting through a Bookme page is simple: pick a time, fill in your details, confirm. Most bookings take under a minute.

1. Open The Booking Link

The host shared a link like: – bookme.brandid.app/book/their-username, or – A custom domain like meet.theircompany.com.

Open the link in your browser.

2. Pick An Event Type (If Multiple Are Shown)

Some pages show multiple event types (e.g. “30-Min Intro Call,” “60-Min Strategy Session”). Pick the one that matches what you need.

If the link goes directly to one event, you skip this step.

3. Pick A Date

A calendar grid shows available days. Days the host is free are clickable; busy or unavailable days are greyed out.

Click your preferred day.

4. Pick A Time Slot

Available slots for that day appear in a list. Times are shown in YOUR time zone (auto-detected from your browser).

If the auto-detected zone is wrong, change it with the dropdown at the top of the page.

5. Fill In Your Details

After picking a slot, a form appears asking: – Your name (required). – Your email (required). – Any custom questions the host set up (varies).

Fill in everything required.

6. Confirm

Click Schedule event. Within seconds: – You see a confirmation page. – You receive a confirmation email with the meeting link, time, and reschedule/cancel links. – The event is added to your calendar automatically (via an ICS attachment).

7. What To Do Before The Meeting

• Add the meeting to your calendar from the ICS attachment if not auto-added.
• Test the meeting tool (Zoom, Google Meet, brandID Meet) the day before.
• Prepare anything you mentioned in the intake form.

Bookme auto-detects your time zone from your browser. You can override it if the detection is wrong.

1. The Time Zone Display

At the top of the calendar, you see your detected time zone (e.g. “Times shown in: Asia/Tehran”). All slot times in the calendar grid are in this zone.

2. Change Your Time Zone

Click Change next to the zone label. Pick from the dropdown of all supported time zones.

The calendar reloads with all slots converted to your new zone.

3. When Auto-Detection Gets It Wrong

• You are using a VPN. Browser zone may be the VPN server’s zone, not yours.
• You are traveling. Laptop time zone might still be home.
• Browser is misconfigured. Rare but possible.

Always double-check the detected zone before booking. The host has no idea what zone you are in unless you mention it.

4. The Confirmation Shows Both Zones

Once you book, the confirmation email shows the meeting time: – In your zone (primary). – In the host’s zone (secondary, smaller).

So even if the zone display was wrong, the email clarifies the absolute time.

5. Daylight Saving Time

If the meeting is far enough in the future that DST changes between booking and meeting, the local time shifts by 1 hour. Bookme handles this in the calendar event; check the calendar entry the day before the meeting.

6. Asking The Host To Change The Time

If you realize after booking that your zone was wrong and the time does not work: – Click Reschedule in your confirmation email. – Pick the right zone. – Pick a new slot that works in the correct zone.

No need to contact the host directly.

Most bookings ask only for your name and email. The host may also ask custom questions to prepare for the meeting.

1. Always Required

• Your full name. Used in the host’s calendar and to address you in emails.
• Your email. Where confirmations and reminders are sent.

That is the minimum.

2. Sometimes Required (Custom Intake Questions)

Hosts can add custom questions to qualify bookings or prepare. Common ones:

• “What is your company?”
• “What is your role?”
• “What do you want to discuss?”
• “How did you find me?”
• “What is your budget?”

These appear after you pick a time slot.

3. Payment (For Paid Events)

If the event is paid, you’ll see a price after picking a slot. You’ll need: – A credit card (or PayPal account). – Maybe billing address depending on the host’s configuration.

Payment is processed at booking, not at the meeting.

4. File Uploads (For Some Events)

Some hosts ask for files: resumes, briefs, proposals, mockups. The booking form has a file picker for these. Accepted formats: PDF, DOC, DOCX, PNG, JPG, MP4, ZIP. Up to 25 MB.

5. Optional vs Required

Required fields are marked with an asterisk (*). Optional fields can be left blank.

If you skip a required field, you cannot submit the booking.

6. Privacy

Your name and email are shared with the host (they need to know who to meet). Your answers to custom questions are shared with the host. Bookme does not sell your data to anyone.

For full details, see Bookme’s privacy policy at bookme.brandid.app/privacy.

7. Phone Number (For SMS Reminders Or Phone Calls)

If the host has SMS reminders enabled or the meeting is by phone, you will be asked for your phone number. Always include the country code.

Yes. You can book as many sessions as you want with the same host, as long as their availability allows.

1. Just Repeat The Booking Flow

Open the host’s booking page again. Pick another event type and time. Book.

Each booking is independent: its own confirmation, calendar invite, meeting URL, and reschedule/cancel links.

2. Same Event, Same Day

You can usually book the same event type multiple times in one day (e.g. two 30-min coaching sessions on Monday morning). Whether that is allowed depends on the host’s daily-cap settings.

If the host has a daily cap of 1 for that event, your second booking attempt that day will be blocked.

3. Different Events

Different event types have separate daily caps. You can book a “30-Min Intro” and a “60-Min Strategy Session” on the same day even if each has a daily-cap of 1.

4. Across Days

No restriction on multiple bookings across different days. Book weekly coaching sessions, monthly check-ins, anything.

5. Same Event, Same Time Slot (Group Events)

For group events (workshops, office hours), you can usually book the same time slot only once per email address. Even if there are 20 spots left, you only count for one.

6. Tracking Your Bookings

Bookme does not require an invitee account. You receive a confirmation for each booking, but there is no central “my bookings” page on Bookme’s side.

To track multiple bookings with the same host, save the confirmation emails or add the meetings to your own calendar.

7. Quick Re-Booking

After your meeting ends, the host’s follow-up email often includes a “Book another time” CTA. Click to jump straight back to their booking page.

Yes. Every booking confirmation email includes an .ics file attachment that adds the meeting to your calendar.

1. The .ics Attachment

Right after booking, you receive a confirmation email. Attached is an .ics file containing: – Meeting title. – Date and time. – Location (meeting URL or address). – Reminder.

2. How To Add To Your Calendar

• Gmail and Google Calendar: Click the email. Google auto-detects the .ics and shows an “Add to Calendar” button.
• Outlook: Open the email; the .ics is attached. Double-click to open in your calendar app.
• Apple Mail and Calendar: Click the email. Apple auto-prompts to add to Calendar.

3. If Auto-Add Fails

Some email-and-calendar combos do not auto-detect. In that case: – Download the .ics attachment manually. – Double-click the file. Your default calendar opens. – Confirm the add.

4. The Meeting Link Is Also In The Calendar Event

Once added, the meeting URL (Zoom, Google Meet, brandID Meet) is in the calendar event description. Click from inside the calendar event when it is time to join.

5. Set Your Own Reminders

Bookme adds a default reminder (10 minutes before) to the .ics. You can add more in your calendar: – 1 day before. – 1 hour before. – 15 minutes before.

Customize based on how forgetful you are about meetings.

6. Decline The Meeting If You Cannot Make It

Most calendar apps offer Accept / Tentative / Decline buttons on the calendar event. If you decline through your calendar, the host is NOT notified. To properly cancel: – Click Cancel meeting in the confirmation email.

This triggers the cancellation flow on Bookme’s side.

7. Rescheduling Through Your Calendar Does Not Work

Calendar apps let you “edit” any event including dragging to a new time. Doing this for a Bookme event only changes YOUR calendar; the host’s calendar and the meeting URL stay at the original time.

Always reschedule via the Reschedule link in your confirmation email.